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Free template · Every day at every store

End-of-Day Cash and Till Reconciliation Template

Every store's cash should balance every night, and a difference should be explained the same night, not found at month end.

Who and whenClosing manager, every day after trading
Serves the goalCash balances at the end of every day
Counts towardCash accuracy
Run this in RakuOps
10 checks · 1 reading with limitsTap a check to tick it off

1Count

  • Cash countedCount · $
  • Cash total on the till reportCount · $
  • Difference (counted minus report)Reading · $−5 to $5

2Cards and refunds

  • Card batch closed and its total matches the till report
  • Every refund and void has a reason and a manager's initials

3Float and banking

  • Float left for tomorrowCount · $
  • Banking bag numberWrite in
  • Banking bag sealed and in the safe

4Sign off

  • A second person checked the count
  • Closing managerSignature

In RakuOps, a check answered No, a reading outside its limits, or a photo that does not match your best store's opens a fix for that store, with an owner and a due date.

Why chains run this check

Small differences are normal; patterns are not. One store that is a few dollars short most nights is a training problem or worse, and it only shows up if every store records the same numbers the same way.

In RakuOps the difference is a reading with limits, so a store outside them gets a fix the same night, and the scorecard shows which store balances least often.

How it runs at every store

  1. One standard. Send this checklist to every store, on a schedule, to whoever is on shift.
  2. Evidence back. Photos, readings and answers come back from the phone, timestamped and named.
  3. Problems become fixes. Anything that fails opens a fix for that store, due in hours, not at the next visit.
  4. Best against worst. The scorecard ranks your stores on it and shows which check the worst store misses.

Run it at one store tomorrow morning

Free for one store, with unlimited users and no card. The checklist arrives ready to run, exactly as it is on this page, and you can change any check.

Run this template free
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Frequently asked questions

Is this template free?

Yes. Print it, save it as a PDF, or tick it off on this page. To run it at every store, with photos, readings that open a fix when they are out of range, and a scorecard that ranks your stores, use it in RakuOps. The free plan covers one store, with unlimited users.

What difference is acceptable when cashing up?

Many chains allow up to $5 either way and want a note above that. Set the limit that suits your average takings; the template uses -5 to 5.

Why record the banking bag number?

It links the night's count to what reaches the bank, so a missing or short bag can be traced to the store and the night.

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